Job Description

Ethos Group is built on a foundation of honor, integrity, and initiative. These principles define our identity and fuel our pursuit of excellence in all that we do.

Our employees enjoy hands-on learning, mentorship, and opportunities for professional growth in an atmosphere where we challenge each other to succeed and celebrate those successes together.

We are seeking a detail-oriented and proactive Compliance Coordinator to join our Reinsurance Department. The ideal candidate will manage compliance and administrative tasks related to client reinsurance company formation, documentation, and corporate administration. Additionally, this person will interact with senior leadership and engage with the company's most important clients, contributing to the overall success of the organization. If you are a problem-solver who values accuracy and efficiency, this is an opportunity to make a significant impact on a dynamic and results-driven team.

We are a leading provider of innovative reinsurance solutions and are committed to delivering exceptional service and fostering a collaborative and inclusive work environment. Our mission is to support our clients in managing risk and achieving their financial goals through tailored reinsurance products and services. We believe in the power of teamwork, integrity, and continuous improvement. We encourage our employees to bring their unique perspectives and ideas to the table, fostering a culture of innovation and excellence. We value work-life balance and strive to create an environment where our employees can thrive both professionally and personally.

Dynamic Work Environment

We foster a dynamic work environment and are committed to providing a world-class facility for our employees. Our 100,000 square foot corporate office in Irving, TX offers state-of-the-art technology, dedicated collaborative spaces, ergonomic workstations, and a vibrant working café. With its light-filled space and panoramic windows on every floor, the office provides an inspiring setting surrounded by numerous restaurants, entertainment options, and a live music venue.

Responsibilities:

• Client Reinsurance Formation : Handle the formation and documentation of client reinsurance companies, ensuring all legal and compliance requirements are met.
• Corporate Administration : Manage corporate administration workflows, including obtaining EINs, filing necessary documents, and maintaining accurate records.
• Reporting and Submissions : Assist in the preparation and submission of reports to senior management and regulatory bodies.
• Client Support : Serve as a key point of contact for client inquiries, providing timely and accurate information and support through video conferencing, telephone, and email. Conduct thorough research to maintain a high level of service.
• Meeting Coordination : Coordinate meetings, including scheduling, preparing agendas, and taking minutes.
• Project Management : Track projects from initiation to completion, ensuring deadlines are met.
• Administrative Assistance : Support the team with various administrative tasks as needed.
• Process Improvement : Analyze existing processes and contribute to process improvement initiatives.
• In Office Work : Up to one day per week in office required.

Skills and Qualities :

• Communication : Possesses excellent verbal and written communication skills, maintaining a professional demeanor.
• Work Discipline and Time Management : Demonstrates a strong work ethic and excellent time management skills.
• Client-Centric Mindset : Passionate about delivering exceptional client experiences.
• Analytical and Detail Oriented : Comfortable with data analysis, report reconciliation. Possesses exceptional analytical and problem-solving abilities.
• Project & Process Management : Capable of juggling multiple tasks, clients, and stakeholders at once, and skilled at improving workflows, automating manual processes, and refining systems.
• Cross-Functional Collaboration : Experienced working across departments (tax, legal, investments, etc.) and able to serve as a translator between technical experts and client needs.
• Independent and Collaborative Work : Ability to work both independently and collaboratively within a dynamic environment, emphasizing accuracy and timeliness.
• Adaptability : Excels in ambiguous, evolving environments, learns fast, and asks smart questions.
• Professional Judgment & Discretion : Trustworthy in handling sensitive financial and legal client matters and knows when to escalate and when to solve independently.
• Ownership Mentality : Takes initiative to own projects and client relationships without waiting for instructions.

Experience and Education:

• Educational Requirements : Bachelor’s degree.
• Technical Expertise: Strong knowledge of Microsoft Office (Word, Excel, Outlook), Adobe and DocuSign.
• Career Progression : Proven track record of progressively increasing levels of responsibility throughout their professional career.

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