Job Description

Salary: Depends on Qualifications

Location : Sewanee, TN

Job Type: Staff Part-Time

Job Number: 202100382

Division: Finance & Treasurer

Department: Business Services - Student Post Office

Opening Date: 06/20/2024

Position Overview


Primary Function:
Pick up, sort, post, and distribute all U.S. and campus mail to faculty, staff, and students.

Position Appointment Details:

• Career Band: NE4
• Hourly position

Position Description


Typical Duties & Responsibilities:

• Typical duties of a postal clerk:
  • Sell stamps, postcards, and envelopes for domestic and international mail. Balance cash drawer.
  • Distribute all U.S. and campus mail to faculty, staff, and students through SPO boxes including certified, insured, registered, and overnight express mail.
  • Receive and distribute UPS and FedEx packages for Students, Faculty, and Staff.
  • Sell UPS and FedEx postage to the community, Faculty and Staff and Students
  • Balance UPS drawer daily and help the coordinator balance UPS and FedEx monthly departmental charges
  • Log in and out all packages coming into the SPO (USPS, UPS, FedEx and DHL)
  • Prepare deposits and order supplies for USPS, UPS, and FedEx.
  • Operate stamp meter, purchase postage for the meter and balance meter drawer daily.
  • Forward mail daily. Complete address correction cards.
  • Prepare mailboxes for each new semester.
  • Prepare and distribute lockbox combination cards and keys.
  • Order stamps and supplies monthly for office; requisition stamp stock weekly for cash drawers.
  • Contribute to the University's commitment to the Sustainability Master Plan
  • Perform all other duties of the postal carrier as required.
  • Support customer service window with friendly and effective interactions, including accurately handling cash and other forms of tender as necessary.
  • Run department route if needed
• Typical duties of the postal carrier:
  • Pick up mail from the University mailroom and deliver to the U.S. Post Office.
  • Retrieve mail from eight drop boxes across campus and from the U.S. Post Office and deliver to the University Post Office for processing.
  • Sort incoming mail at the University Post Office and post to boxes.
  • Post mail to satellite boxes at the School of Theology and maintain satellite boxes (handling customer inquiries & complaints, placing labels & signs as needed, assigning boxes).
  • Perform all other duties of postal clerk as required.

Judgment Required: Prescribed, established procedures are primarily used to perform the essential functions of this position.

Machines & Equipment Used:
Postal scales, meter machine, calculator, computer, sorting station, postal van

Budgetary Responsibility: None.

Personal Interaction/Communication:

• Student Contact: daily; serving customers, handling complaints, answering postal inquiries
• Internal: daily; serving customers, handling complaints, answering postal inquiries
• External: daily; serving customers, handling complaints, answering postal inquiries

Attributes of a Successful Candidate


Education:
High School Diploma or equivalent

Experience:
1 year experience serving the public in a customer service environment

Job-Related Skills:
Requires familiarity with typing and the use of a calculator Requires excellent math skills

Licenses & Certifications:
Tennessee Driver's license is required

Supplemental Information


Working Environment:

University post office and various SPO boxes across campus

Physical Requirements:

• Must be able to stand for extended periods of time,
• Must be able to walk for extended periods of time,
• Must be able to push and/or pull objects,
• Must be able to use hands for repetitive tasks,
• Must be able to lift between 21-50 pounds (Medium work),
• Must be able to carry between 21-50 pounds (Medium work)

Any additional requirements specific to this position:

The University of the South, commonly known as Sewanee, comprises a nationally ranked residential College of Arts and Sciences and a School of Theology. The University is strongly committed to the values of intellectual inquiry, diversity, equity, and inclusion, and living and serving in community. Situated on 13,000 acres atop Tennessee's Cumberland Plateau, Sewanee is known for its stunning natural beauty while providing easy access to Chattanooga, Nashville, and Huntsville. The University is affiliated with the Episcopal Church and seeks to help employees of all backgrounds and identities flourish.
If you have questions about a position, the University application process, or if you are a person with a disability and would like to request an accommodation in the application and interview process please contact Human Resources at 931.598.1381 or email us at hr@sewanee.edu.

DEI Institutional Statement:

At the University of the South, our commitment to inclusion and belonging is grounded in our core values of community, courage, flourishing, and inquiry. We seek to build a community enriched by our diversity and centered on equity, justice, mutual respect, and shared responsibility.

Equal Employment Opportunity:

The University of the South is an equal-opportunity educational institution that is committed to creating and maintaining a diverse and inclusive campus environment.

Job Tags

Hourly pay, Night shift,

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