Job Description

Position Overview

We’re seeking a detail-oriented Payroll Manager to oversee all payroll operations across multiple states and pay groups. This position plays a vital role in ensuring payroll accuracy, compliance with multi-state tax laws, and adherence to GAAP standards. The ideal candidate will be process-driven, disciplined, and highly organized, with a strong sense of accountability and confidentiality.

This role requires collaboration with HR, Accounting, and Finance teams to maintain timely and precise payroll services. You’ll be responsible for managing both union and non-union payrolls, tax filings, certified reporting, and benefits-related deductions.

Key Responsibilities

• Administer payroll for multiple pay groups and states on a weekly and bi-weekly schedule

• Ensure accuracy of employee payroll data, including tax withholdings, benefits, garnishments, and deductions

• Maintain compliance with state and federal payroll laws, especially in multi-state environments

• Prepare and submit certified payroll reports for various projects weekly

• Manage union payrolls, including dues and benefits reporting

• Collaborate with team members to resolve payroll discrepancies and provide timely solutions

• Train and support employees on timesheet entry, expense reporting, and accessing payroll systems

• Prepare and reconcile journal entries, benefits invoices, and payroll withholdings

• Support month-end close activities and ensure timely reporting

• Submit monthly state sales/use tax filings and maintain business licenses

• Generate and analyze payroll reports for leadership and operational teams

Skills & Qualifications

• Bachelor’s degree in Accounting, Finance, or Human Resources

• 5+ years of hands-on payroll experience, preferably in a multi-state and union environment

• In-depth knowledge of payroll processes, compliance, and tax regulations

• Strong analytical and organizational skills with acute attention to detail

• Excellent verbal and written communication abilities

• Comfortable working independently and cross-functionally with other departments

• Proficient in payroll systems; experience with Paylocity, QuickBooks, Smartsheet, Excel, Outlook is a plus

• Experience in construction or a multi-company setting is highly desirable

• Familiarity with certified payroll software such as eComply or LCPTracker is an advantage

• Understanding of US GAAP and financial reporting standards is a bonus

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Job Tags

Work at office, Local area,

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