Job Description

Position Summary :

The in- house Legal Assistant's primary role is to support the company's legal team including in house and outside counsel, in a wide range of tasks involving litigation, transactional and contracts, and employment matters. Confidential responsibilities include legal research, managing case files, drafting and reviewing legal documents and document preparation and compliance. Responsibilities include file and matter management and organization, scheduling, and assist in the management of the legal and regulatory compliance workflows. You will be required to prepare reports that are crucial to the legal process.

General Duties & Responsibilities:

• Filing documents in state superior court and federal court
• Draft court documents and discovery
• Organize and maintain files, file management
• Corporate business compliance and corporate filings
• Diary and schedule in litigation matters and regulatory compliance
• Assist with medical records release requests
• Assist in evidence gathering, witness interviews, and data analysis
• Maintain meticulous records and ensure compliance with state statutes and agency protocols
• Prepare detailed reports, draft legal documents and maintain case records
• Participate in drafting, review and negotiation of contracts
• Collaborate and coordinate with attorneys, company personnel and outside professionals
• Provide the highest level of confidentiality at all times
• Manages multiple priorities and deadlines efficiently
• Responsible for adhering to all government regulations and company standards
• Maintains professionalism and tact while handling situations
• Travel to other locations when requested
• Other relevant duties and responsibilities as assigned

Qualifications & Skills:

• Proven experience with Microsoft Office and Google platforms, legal research data bases, State and Federal Court systems and document management systems
• Excellent analytical and problem-solving skills
• Strong written and verbal communication skills, with the ability to effectively present findings and interact with diverse stakeholders clearly and concisely
• Meticulous attention to detail and exceptional record keeping abilities
• Excellent organizational skills and detail-oriented to effectively handle multiple tasks
• Experience using legal research tools
• Collection experience a plus, ligation support experience is required
• Able to work independently
• Self-motivated and takes initiative
• Able to pass background checks

Education & Experience:

• At minimum a relevant Bachelor's Degree or Juris Doctorate (J.D.) strongly preferred
• Previous experience working as a legal assistant/paralegal
• At least one year of experience and knowledge of investigative best practices and interviewing techniques

Physical Demands:

• Ability to be physically mobile (stand, walk, reach, climb, bend) and also the ability to sit / stand for prolonged periods throughout the day/work hours when needed
• Manual dexterity sufficient to operate medical equipment, keyboard, copier, telephone, and the ability to write/type
• Must be able to lift and/or move up to 20 pounds occasionally

*Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Note: The organization reserves the right to change the responsibilities and duties of this or any position at any time due to business necessity, with or without notice. The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the sole duties and responsibilities required of any particular position within the organization. Employees may be required to perform job-related tasks other than those specifically listed on this job description. Columbia Dental is an equal opportunity employer.

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