Job Description
Salary: $35.64 - $43.31 Hourly
Location : Ontario, CA
Job Type: Part-Time
Job Number: 091525 HR Specialist
Department: Human Resources & Risk Management
Opening Date: 09/18/2025
Closing Date: 10/2/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: CON
The Position Human Resources Specialist This recruitment will result in an eligibility list, which will be used to fill current and any future part-time or full-time vacancies within this classification. The City's current need is for part-time staff, and the eligibility list created by this recruitment will be first used to fill these needs. If part-time opportunities arise, part-time employees may be scheduled to work up to 29 hours per week and are not eligible to participate in the City's health insurance or retirement plans.
Join a collaborative team that cares as much about people and public servanthood as you do! The City of Ontario Human Resources / Risk Management Agency is seeking self-driven, motivated and talented human resources and risk management professionals passionate about growing in a professional environment and playing an active role as contributors to the rapid growth and development of the City, while playing a key role in assisting the City to establish its goal in becoming the Premier Community of the Inland Empire.
Ready to take the next step in your career? The City of Ontario has an exciting opportunity for a part-time Human Resources Specialist. The Human Resources Specialist is an entry-level position within the Human Resources/Risk Management Agency that performs and assists in a variety of administrative and technical duties and responsibilities in support of the City's human resources functions, including recruitment and selection, human resources information systems (HRIS), classification, compensation, employee benefits and wellness programs, leave administration, employee relations, labor relations, and equal employment opportunity; and performs other related work as necessary.
The
ideal candidate will possess the following attributes: - Powerful administrative and technical skills
- A willingness to learn and an ability to take initiative in a rapidly moving and growing environment
- A team member who can work both independently and collaboratively with a diverse workforce
- Exhibit strong research and data gathering, problem solving and critical thinking skills
- Customer service mindset & commitment to the community
Additionally, the successful candidate will embody the Department's mission and vision as well as the qualities of a
"Five Tool Player"- Leader, Thinker, Communicator, Operator and Public Servant - and the principles of the City's
Customer Service Philosophy - Empathy, Respect, and Problem Solving.
The following procedures will apply: - The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes.
- The hiring department has the discretion to consider internal applicants on the Eligibility List prior to considering external candidates on the Eligibility List.
- The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.
- Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.
THE HUMAN RESOURCES/RISK MANAGEMENT AGENCY The Human Resources/Risk Management Agency is a team of dedicated, talented professionals eager to contribute to and support the on-going growth and evolution of the City of Ontario's workforce and community.
Divisions: Service Teams-Risk Management-Benefits and Class & Compensation-Administration - Agency Mission: Build a world class team connecting people to their purpose.
- Vision: To be the premier employer in the Inland Empire while providing proactive service to our community and workforce.
- Core Values: Accountability, Collaboration, Empathy, Equity Diversity & Inclusion, Integrity, and Resiliency
- Expectations: Agility, Continuous Learning, Innovation & Creativity, Leadership, Meaningful Communication, Teamwork, Service Excellence, and Quality Results.
- Strategic Plan: Build a reputation for the City of Ontario as the Employer of Choice in the Inland Empire through excellence in employee engagement, recruitment, and retention. Modernize Human Resources/Risk Management policies, processes and systems for operational effectiveness, future flexibility, and enhanced user experience.
The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City's vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario's 2025 State of the City video by clicking on the link below as well as the other links to learn more about the City:
State of the City The Ontario Plan Smart Ontario Downtown Ontario Examples of Essential Functions The essential functions typically performed by the Human Resources Specialist include the following:
- Respond to inquiries from applicants, candidates, employees, management, outside agencies, and the public regarding specific area(s) of assignment.
- Assist in the research, data compilation, and preparation of reports and spreadsheets related to specific area(s) of assignment.
- Conduct and/or facilitate a variety of routine tasks and ongoing tasks related to assigned area.
- Compile, track, monitor and audit a variety of employment and employee related data, including and not limited to training attendance, employment authorization, licensing requirements and driver safety compliance.
- Organize, review and prepare materials for orientation, training and other related workshops; and assist in the scheduling and coordination with other professional staff.
- Assist in conducting studies and research on a broad range of human resources and risk management topics.
- Participate in a variety of recruitment and selection related activities; develop and implement recruitment plans, job announcements, applicant screening, testing, and interviews.
- Participate in and conduct salary, classification, and fringe benefit surveys; compile and analyze data and make recommendations.
- Respond to employment verifications pertaining to current and past employees.
- Assist in the administration of the City's employee benefits programs; counsel and assist employees; assist in the completion of necessary documentation, troubleshoot employee issues and problems in accordance with applicable laws, personnel rules and regulations, and memorandums of understanding.
- Assist in the auditing and reconciliation of human resources programs in any of the assigned areas.
- Schedule work-related pre-employment medical exams, drug testing, and other related appointments with the City's occupational medical clinic.
- Serve as a primary backup to staff assigned to front desk as well as other clerical and administrative staff as needed.
- Performs other duties as assigned.
Qualification Guidelines Education Equivalent to an Associate's Degree in Human Resources, Business Administration, or a closely related field.
Experience One (1) year of administrative or technical support experience in human resources. An equivalent of a Bachelor's degree may be substituted for all but 6 months of the required experience.
Desirable Bachelor's Degree in Human Resources, Business Administration, or a closely related field. Prior experience within recruitment, selection, onboarding or benefits/leave administration in the Public Sector.
NOTE: Proof of education must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.
Supplemental Information How to Apply Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com, you will be prompted to create a new user account; otherwise, log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:
- List any relevant experience and education that demonstrates that you qualify for the position.
- List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including if applicable, all employment with the City of Ontario).
- Separately list each position held, including different positions with the same employer.
A resume may be attached to your application but will NOT substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in disqualification from the selection process.
Application Process Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required documentation may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.
Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application.
Supplemental Questions To complete your application for this position, you may be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Incomplete responses, false statements, omission, partial information, or AI-generated responses may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
Email Notices Email is the primary way that the Human Resources/Risk Management Agency or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.
Frequently Asked Questions If you have any additional questions regarding the application process, please refer to our page.
The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here.
Depending upon the assignment, employees within this classification may fall under the Part-Time or Confidential Employees Compensation and Benefits Profile. For a list of benefits of benefits offered, please review the applicable benefits brochure.
Employees in this classification are under the Confidential Employees Compensation and Benefits Profile. 2025 CON, SCON, and MCON Benefit Summary.
Employees in this classification are under the Part-Time Compensation and Benefits Profile. For a list of benefits for part-time employees please click here:
01
INSTRUCTIONS: The information on your application and the following supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The information you provide will be reviewed and used to determine your eligibility and to further identify those applicants who are best qualified to continue in the selection process for this position. Incomplete responses, false statements, omissions, partial information or AI-generated responses may result in disqualification from the selection process. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the 'Yes' response below, I indicate that I have read the job bulletin and these instructions for completing the supplemental questionnaire. Additionally, I certify that my application and supplemental answers accurately reflect my training, education and experience; and I understand that my responses are subject to verification.
- I understand the above statement.
02
All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualificationIf you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.Please indicate that you have read the statement above by selecting "Yes."
03
This recruitment will result in a part-time eligibility list, which will be used to fill the current part-time vacancies and any future part-time or full-time vacancies within this classification. If opportunities arise, part-time employees may be scheduled to work up to 29 hours per week and are not eligible to participate in the City's health insurance or retirement plans. By checking the box below, you understand the above statement.
- I understand the above statement.
04
Please indicate your years of administrative or technical support experience in human resources, benefits/leave administration, or closely related field.
- No Experience
- Less than 1 year
- 1 year or more but less than 2 years
- 2 years or more
05
Which of the following best describes your highest level of education?
- High School Diploma or Equivalent
- Some College Coursework, No Degree
- Associate's Degree in Human Resources, Business Administration, or a closely related field
- Bachelor's Degree in Human Resources, Business Administration, or a closely related field
- Master's Degree in Human Resources, Business Administration, or a closely related field
- Doctorate's Degree in Human Resources, Business Administration, or a closely related field
- None of the above
06
Do you possess prior experience within human resources, risk management, or a closely related field in the Public Sector?
07
Please describe in detail your previous roles, responsibilities, and technical duties related to the selected division(s) above. Include the employer's name, your position title, and the time period of your experience.
08
Please select all Human Resources/Risk Management Agency divisions you are interested in below.
- Service Team: Recruitment & Selection, Employee Relations
- Risk Management/Safety: Workers' Compensation, Liability Claims, Cost Recovery
- Benefits and Classification & Compensation: Leaves Administration, Employee Wellness, Rideshare Program
- Administration: HRIS Management, Budget, Contract Management, Organizational Development & Training
09
Please indicate which opportunities you will be interested in for the Human Resources Specialist classification.
- Full-Time Only
- Part-Time Only
- Both Full-Time and Part-Time
Required Question
Job Tags
Hourly pay, Full time, Contract work, Part time,