Job Description

Job Description

Job Description

Aloha,

We would like you to join our experienced team at Hilo Fish Company, the largest seafood company in Hawaii. Your talent and experience will play a pivotal role in ensuring the highest quality and diverse selection of seafood products for our customers. Hilo Fish Company is known in the industry for delivering the highest quality seafood and having a strong reputation. We are looking for a dedicated team player with a successful track record.

This position is located in beautiful Hilo, Hawaii.

Position Summary

The Office Assistant provides essential support to the company's FSQA Compliance Officer to set up and coordinate safety programs for all operating companies.

Essential Functions and Basic Duties

• Data entry
• Email correspondence with operating facilities
• Assist in updating all HACCP documentation and paperwork for OPCOs.
• Assist to maintain current online safety training, SOP training, Forklift & First Aid Certifications for all OPCO's.
• Ordering of supplies & track shipping
• Maintain annual vendor verification program.
• Assist with production folders for all products (Dry production/Produce Dept)
• Create/update spreadsheets.
• Assist in maintaining all company permits active.
• Accumulated and filed bi-weekly uploads of all Bluefin and Swordfish data to NOAA's website.
• Assist the Food Safety Manager with gathering FDA Import documentation as needed.
• HACCP Certification (after probation)
• Create training video/PowerPoint presentation on different SOPs to train production/warehouse staff (sanitation, GMPs, PPEs, Safety, Food Safety, Food Allergens, Cross contamination, and other job functions required by GMs or Production Managers).
• Assist and help input data into Food Safety Management Builder for all OPCOs.
• Assist with establishing a program for new FSMA requirements for traceability.
• Filing

Preferred Qualifications

• Associate degree in Business, Marketing or Communications

Minimum Qualification Requirements

• High School diploma
• Proficient in the use of a computer, excel spreadsheets, word documents, and other required software.
• Familiar with and ability to use general office equipment such as copy machines, scanners, fax machines, etc.

Working Conditions

Normal office conditions, as well as occasional time in processing facilities (processing room, warehouse, chill/frozen storage)

Work Hours

Monday through Friday, some Saturdays. 35-40 hours per week

Must also be able to work irregular or longer hours as needed occasionally.

Mental and Physical Demands

Ability to prioritize and organize workload to ensure deadlines are met.

Able to manage stressful and challenging situations.

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