Events Administrative Assistant Job at Beacon Hill, New York, NY

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  • Beacon Hill
  • New York, NY

Job Description

To Apply for this Job Click Here
Our client, a leading not-for-profit think tank, is looking to hire a Temporary Events Administrative Assistant to support the office for a 2-4 month assignment with flexibility to extend. This position will have a 3 days in office and 2 days from home work schedule. Tuesdays and Thursdays are required to be in office with one more mandatory day determined by team needs. Hours are 9am - 5pm with flexibility for OT.
Responsibilities:
  • Supporting the planning and implementation of in-person and virtual National Program and Outreach events through:
    • Tracking responses to invitations
    • Preparing rosters and mailings of meeting materials
    • Building and updating meeting records in database
    • Editing bios and researching new contacts
    • Identifying background materials
    • Logging event participation
    • Drafting thank you notes under the direction of National and Outreach supervisors
    • Providing general project support to the department as needed, including potentially outside of regular business hours in the run-up to large events
      Qualifications:
      • 1+ years of logistical, administrative, and/or event planning experience
      • BA in international relations or related field
      • Superior organizational and time management skills with an ability to effectively multi-task and meet deadlines
      • Excellent verbal and written communication skills
      • Detail oriented with strong proofreading and editing skills
      • Enthusiastic team player with positive and flexible attitude
      • Ability to work both independently and collaboratively in a fast-paced environment
      • Ability to maintain the highest standard of professionalism if interacting with speakers and members; Experience working with high-level contacts or in member relations preferred
      • Ability to maintain confidentiality and to use appropriate discretion
      • Knowledge of current events, international relations, and U.S. foreign policy issues
      • Strong MS Word, Excel, and database skills; Microsoft Dynamics CRM experience a plus
        Compensation:
        • Hourly up to $32.41/hr
        • Pay commensurate with experience and education


          A1390345NY-Temp_1725376613
          To Apply for this Job Click Here

Job Tags

Hourly pay, Temporary work, Remote job, Work from home, Flexible hours,

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