Job Description

UU Student - Admin/Clerical

Event Staff

Career Progression Track: SJ

FLSA Code: Nonexempt

Patient Sensitive Job Code?: No

Type: Non Benefited Staff / Student

Temporary?: No

Standard Hours per Week: 15-19

Full Time or Part Time?: Part Time

Shift: Variable

Work Schedule Summary: Days and hours will vary depending upon the needs of meetings and events. Early morning, weekend or evening work will be required.

Is this a work study job?: No

VP Area: President

Department: 00326 - Office of Alumni Relations

Location: Campus

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: $15.45

Close Date: 02/15/2026

Job Summary: Part-time position open for individual with strong customer service and available to work a variable schedule. The event staff position at the Eccles Alumni House is responsible for providing operational functions before, during, and after events, including staffing the front reception desk. The employee will assist with site set up, take down, monitoring and assisting clients, directing vendors, and enforcement of venue policies. The employee must understand the venue's desired image and conduct themselves in a professional manner at all times.

Responsibilities:

Demonstrated ability to prioritize & change course of action quickly, communicate effectively, and ability to be flexible. Applicant must have a positive attitude and have the ability to work effectively as part of a team. Have a full understanding of the objectives of the event including assignments, guest needs, and monitoring procedures.

Continually monitor all areas of the building (restrooms, lobby, meeting spaces, etc.) to ensure the best representation and be aware of and handle issues of safety.

Set up each meeting space as per floor plan and event details using a Banquet Event Order with, but not limited to, tables, chairs, dcor, AV, linens, and trash cans.

Build and maintain a professional relationship with clients, guests, vendors and co-workers being cooperative and helpful with any last-minute details or needs.

Fully participate in all set ups and tear downs.

Restore the venue after the completion of events to ensure the building is presentable to the public.

Monitor caterers, DJ, photographers and any other vendors involved with each event to ensure they are following venue policies.

Light custodial duties as necessary (restocking during an event, spill cleanup etc.)

Staff Front Reception desk, including answering phones during business hours for U Alumni Calls, helping with minor office projects, and receiving packages, directing guests.

This position will involve the ability to use hands, reach with hands and arms, stand, kneel and balance.

The employee must be able to frequently lift and/or move up to 50 pounds, stand for long periods of time, and walk up to several miles during an event.

Minimum Qualifications: High school diploma or equivalency required. One-year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Work Environment and Level of Frequency typically required: Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required: Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

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