Job Description

Job Description

Job Description

Responsibilities:

• Assist in planning, developing and execution of events and conferences across the Americas’ region.
• Work with business to help identify marketing/conference opportunities that are aligned with their goals.
• Assist with sporting and event ticket management – i.e., allocation and distribution
• Organize and manage event inventory and supplies
• Support Event team members with branding, coordination and execution of Corporate Access conferences and marketing events.
• Understand the objectives of various front-office businesses -- investment banking, corporate finance, capital markets and securities -- in order to strategically advise and support their needs.
• Coordinate and assist with end-to-end event logistics -- site evaluation, venue selection, contract negotiation, budget approvals, hotel room blocks, invite process, attendee registration, promotional items/giveaways, booth setup, signage, shipping details, marketing materials, speaker arrangements, presentations, and on-site management and execution.
• Manage event calendar, budget and reporting
• Communicate with business partners to ensure sufficient lead times around each event
• Actively manage conference coordinators, vendors, consultants and other providers
• Provide detailed post-event reports by conducting surveys, gathering stakeholder feedback and creating action plans around improvement following all activations
• Pre-production event management including coordinating speaker details, session flow, presentations, prep calls, and more
• Advise businesses/stakeholders on recommended sponsorships, speaking opportunities and conference participation.

Skills:

Experience Required

• Meticulous attention-to-detail and highly organized
• Understanding of marketing strategy and planning with the ability to identify the right fit for partnerships and sponsorships
• Knowledge of meeting and conference practices
• Ability to plan, manage and execute multiple events simultaneously
• Knowledge of speaker selection and contract negotiation
• Adept project manager; impeccable time management and prioritization skills
• Work collaboratively in a team environment
• Exceptional professionalism and confidence demonstrating the ability to communicate effectively
• Ability to effectively engage with senior leadership and navigate a matrixed environment.
• Team player with collegial style; high energy, drive and enthusiasm.
• Proficiency with MS Office (Word, Excel PowerPoint), event planning/management, registration, and survey tools
• Willing to support global requirements as schedule requires
• Willing to travel 10% for on-site event support

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