Job Description

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. Were also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our fieldwe are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.

Role Summary

The Chief of Staff will manage a wide variety of initiatives based on the CPOs priorities. This includes short-term, ad-hoc problem-solving, longer-term strategic analyses, roadmap support, process design, and operational improvements. You will work across the entire product lifecycle to ensure organizational objectives remain aligned, decision-making stays streamlined, and execution stays on track.

This is a high-trust, high-visibility role designed to expand the CPOs impact across the company.

Responsibilities

• Develop and implement operational strategies, processes, and frameworks that optimize product development efficiency and quality
• Map current processes, identify bottlenecks, and drive improvements in prioritization, communication, and workflow across the product organization
• Research, collect data, and report findings to support product decisions, tradeoffs, and roadmap planning.
• Deliver strong project management on cross-functional product initiatives requiring coordination across Engineering, Design, GTM, and Finance
• Develop and strengthen product operating rhythms (planning cycles, roadmap checkpoints, KPI reviews, decision logs)
• Partner with the CPO to translate product vision into structured execution plans and track progress across teams
• Represent the CPO as a delegate in internal and external conversations, including complex or sensitive discussions
• Provide ad hoc support for product-related initiatives ranging from early ideation to research to rollout and implementation
• Analyze opportunities, summarize findings, recommend a go-forward plan, and help drive execution
• Support CPO-led strategic areas such as AI initiatives, platform modernization, product quality, or new vertical/market evaluations
• Amplify communication for the CPO by designing, structuring, and refining presentations, product updates, and executive materials
• Ensure the right information flows between product teams and leadership, acting as an additional set of eyes and ears
• Identify early warning signals across the orgsurfacing risks, misalignment, and blockers before they become issues
• Able to build strong rapport with senior leaders across Product, Engineering, and GTM
• Thinks at a system levelzooming out to see the broader product strategy while zooming in when needed to evaluate details
• Strong communication skills with a focus on clarity, brevity, and structured execution

Qualifications

• BA/BS required; preference for MBA or advanced degree
• 7+ years of experience in product, strategy, operations, consulting, or similar functions within high-growth technology companies
• Preferred: 5+ years of SaaS experience and exposure to product development lifecycles
• Experience working directly with product and engineering leaders or teams
• Strong analytical capabilities; highly skilled in Excel/Sheets and data-driven decision-making
• Proven experience managing strategic initiatives and driving cross-functional collaboration
• Excellent written and verbal communication skills
• Extremely versatile and comfortable switching between strategy and execution
• Experience leading initiatives from ideation through testing, rollout, and operational adoption
• Ability to work onsite full-time from the Salt Lake City headquarters
• Schedule flexibility to support critical or time-sensitive initiatives
• Travel to conferences, customer locations, or team offsites as needed
• Executive-level stock-based compensation available

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevines equal employment opportunities, you may contact us at legal@filevine.com

Cool Company Benefits

• A dynamic, rapidly growing company, focused on helping organizations thrive
• Medical, Dental, & Vision Insurance (for full-time employees)
• Competitive & Fair Pay
• Maternity & paternity leave (for full-time employees)
• Short & long-term disability
• Opportunity to learn from a dedicated leadership team
• Centrally located open office building in Sugar House
• Top-of-the-line company swag

Privacy Policy Notice

Filevine will handle your personal information according to whats outlined in our Privacy Policy.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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