Job Description

The JHU Carey Business School is seeking an Admissions Recruitment & Events Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

The Admissions Recruitment & Events Coordinator supports the recruitment efforts for the Business School's Full-Time MBA, Executive MBA, and specialized MS programs. As a key member of the Admissions team, the Coordinator provides operational, logistical, and event management support to ensure a seamless experience for prospective and admitted students. This entry-level role is ideal for individuals who are detail-oriented, customer-focused, and eager to learn the field of graduate enrollment management.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.

• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.

• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.

• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.

• May serve as the liaison or contact with internal and external service providers.

• Identify and resolve administrative problems and issues.

• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).

• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies

• Develop and compile reports.

• Assist with the preparation of presentations.

• Assist with planning special events/functions, including workshops, conferences, etc.

• Perform non-routine and confidential administrative functions, as needed.

• Coordinate work assignments of students and/or temporary office support, as needed.

• Coordinate preparation, set up and logistics for events/functions.

• Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.

• Other duties as assigned.

In addition to the duties above, this position may also

• Support planning and execution of high-impact recruitment and yield events (virtual and in-person) for the Full-time MBA and Executive MBA, such as information sessions, interview days, admitted student programs, partner events, and corporate outreach activities, including registration setup, vendor coordination, technology and platform support for virtual programs, communications, attendee tracking, and day-of logistics.

• Coordinate pre- and post-event logistics for off-campus recruitment events, including scheduling university visits and fairs, preparing materials, managing itineraries, and submitting expenses for payment.

• Maintain accurate records and reporting within the CRM and event management systems; produce attendance, engagement, and outreach reports to support strategy and continuous improvement.

• Collaborate closely with admissions, marketing, and program teams to ensure cohesive messaging, timely communications, and effective promotion of events and recruitment initiatives.

• Serve as a point of contact for prospective students regarding recruitment events, supporting campus visits, and delivering exceptional customer service that reflects the school's commitment to a high-touch experience.

Technical Qualifications & Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level of Proficiency

• Calendar Management - Intermediate

• Electronic Office Tools - Intermediate

• Event Coordination - Intermediate

• Financial Administration - Intermediate

• Meeting Coordination - Intermediate

• Office Procedures - Intermediate

• Oral and Written Communications - Intermediate

• Organizational Skills - Intermediate

• Report Writing - Intermediate

Minimum Qualifications

• High school diploma or graduation equivalent.

• Two years of related experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree.

• Strong organizational skills with demonstrated ability to manage multiple tasks and deadlines.

• Experience in event coordination, customer service, higher education, or related fields.

• Familiarity with CRM systems (e.g., Slate), virtual event platforms, or marketing tools.

• Interest in graduate management education or recruitment/admissions work.

Classified Title: Administrative Coordinator

Job Posting Title (Working Title): Admissions Recruitment & Events Coordinator (Admissions)

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.20 - $33.90 HRLY ($51,000 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday - Friday 8:30 - 5 or as needed weekends and evenings to support programming

FLSA Status: Non-Exempt

Location: HYbrid/JH at Harbor East

Department name: Admissions

Personnel area: Carey Business School

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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