Job Description

Job Description

Job Description

Position Overview

The Executive Assistant provides high-level administrative and operational support to senior leadership within the construction company. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, and handling confidential information. The Executive Assistant acts as a trusted partner to executives, enabling them to focus on strategic priorities while ensuring organizational efficiency.

Key Responsibilities

• • Manage executive calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare reports, presentations, and correspondence for internal and external stakeholders.
  • Handle confidential information with discretion.
  • Assist in tracking construction project deadlines, deliverables, and documentation.
  • Coordinate communication between executives, project managers, and field teams.
  • Maintain organized records of contracts, permits, and compliance documents.
  • Serve as the first point of contact for executives, screening calls and emails.
  • Draft and edit professional communications, including memos and meeting notes.
  • Liaise with clients, vendors, and partners to ensure timely responses and follow-ups.
  • Organize executive and team meetings, including preparing agendas and minutes.
  • Support planning of company events, site visits, and leadership workshops.
  • Oversee supplies, equipment, and administrative resources for executive offices.
  • Support HR and finance teams with onboarding, payroll documentation, and expense reporting.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle sensitive information with integrity.
• Prior experience in the construction industry or related field preferred.

Preferred Skills

• Familiarity with construction project management tools (e.g., Procore, Buildertrend).
• Knowledge of industry terminology, contracts, and compliance requirements.
• Strong problem-solving skills and adaptability in a fast-paced environment.

Company Description

Access Communications Group (ACG), founded in 1996 in El Paso, Texas.

Telecommunications and Construction Company that provides services to Federal, State, Local -Commercial and Educational - check our website to look at the projects we have successfully completed!
We take immense pride in our exceptional track record as a federal contractor. The evidence is reflected in our outstanding Contractor Performance Assessment Reporting System rating and excellent Process Performance Qualification evaluations. Our satisfied clients span various sectors across Texas, Arizona, New Mexico, and Colorado, comprising federal, commercial, medical, and educational institutions.

Company Description

Access Communications Group (ACG), founded in 1996 in El Paso, Texas. \r\n\r\nTelecommunications and Construction Company that provides services to Federal, State, Local -Commercial and Educational - check our website to look at the projects we have successfully completed!\r\nWe take immense pride in our exceptional track record as a federal contractor. The evidence is reflected in our outstanding Contractor Performance Assessment Reporting System rating and excellent Process Performance Qualification evaluations. Our satisfied clients span various sectors across Texas, Arizona, New Mexico, and Colorado, comprising federal, commercial, medical, and educational institutions.

Job Tags

For contractors, Work at office, Local area,

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