Job Description

• Meeting Preparations and Management
  • Scheduling and preparing for meetings, including conference room preparation, agendas, calendar invites, and distribution of pertinent documents
  • Prioritizing and facilitating action items and tasks for the executive, their team, and self, including attending meetings as required
• Travel and Expense Management
  • Managing executive travel, expense reports, and other related tasks
• Email and Communications
  • Distributing and following up on documents/emails
  • Composing, generating, and managing emails
  • Proofreading and editing
• Filing and Organization
  • Organizing binders/folders, both hard copies and digital
• General Administrative Duties
  • Updating databases and lists
  • Processing mail, copying, and other administrative tasks
  • Assisting with the creation, compiling, and disbursement of documents and presentations
• Additional Responsibilities
  • Representing Security, Safety, and Sustainability at on-lot employee events as required
  • Keeping office supplies current and organized
  • Performing miscellaneous duties as assigned

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